The A-Z List lists and describes the databases that the library subscribes to. Information from the A-Z List is included in a guide when you choose the Add>Database option in a box.
The intentions of the A-Z List are to:
Assigning/editing Best Bets and Subject Associations
The Assets list includes items that are entered into LibGuides Boxes using the Add/Reorder button: Links, RSS feeds, Documents, Books, Polls, Widgets, Remote Scripts, LibAnswers Widgets, and LibWizard Items. Any of these things that are included in a Rich Text field do not appear in the Assets list.
The intention of the Assets list is to provide a single reusable instance of each item. Any changes made in the Assets list (e.g. a change to the URL of a Link) will also be made wherever that item has been used in a guide.
Following normal usage patterns, there is not a good way to keep the Assets list completely organized. However, following these best practices will allow us to utilize the intended functions of Assets as much as possible.
Duplicate assets are automatically created when an existing asset is copied--either individually or as part of an entire box. There is not a great way to avoid this with normal usage, but it's more of a question of efficiency than functionality. Having multiple duplicates makes universal changes or updates more complicated and time-consuming. When you can, follow these best practices to keep duplicates to a minimum:
We are still working out a plan for cleaning up the existing Assets list so there will be fewer duplicates. If you need to update an existing Asset (e.g. if the URL for a website changes):