Collection Maintenance weeding, replacements and gifts
Perform weeding and replacement and repository projects as assigned for subject area. Meet assigned deadlines.
Review and assess gift donations in assigned subject area as requested.
In addition to insuring Basic duties are fulfilled should:
Proactively work with “create lists” to review material for weeding or disposition (repository storage) of material in their call number areas.
Coordinate other weeding projects in assigned areas with the weeding team.
Initiate replacement reviews and submit replacements several times a year. This includes all Lost and Paid, and missing which have reached the withdraw/replace status
Work with Acq./CD regarding major collection donations. This might include participating in reviewing material on site, helping with transportation arrangements and writing letters of acknowledgment, if requested.
In addition to insuring Basic and Better duties are fulfilled should:
Present weeding projects that are well thought out (including how and why and when) to the Weeding team outside of assigned weeding duties that can make a significant difference to the collection goals. Can be in any subject or format.
Formulate replacement projects related to assigned subject areas, including running own create lists of replacements in their call number ranges. Do these throughout the year, and submit replacements on a continuous basis.
Actively solicit significant gift donations that are appropriate to the Alkek Collections in their assigned subject areas.
Acknowledgement from Weeding team that assigned projects/goals are met.
Acknowledgement from Acquisitions units applicable (MAR, CRU, CollDev), indicating improve processes or procedures related to weeds, replacements or gifts.
Document that subject area Lost and Paid are handled on a regular basis.
Document Gift participation from CollDev or donor.
Missing/withdraw/replace create lists are negligible, meaning material with item status code 2=3 withdraw/replace, number no more than 100 [this number excludes Music] at any given time.