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Government Information: Large Format Scanning

Welcome to Alkek Library's Government Information unit. This guide was created to assist researchers who might use publications or resources published by the federal or state government.

Contex HD Ultra Large Format Scanner

Contex HD Ultra

The library uses a Contex HD Ultra scanner for large format scanning.  It can scan items  ≤ 42 inch wide and ≤ 15 millimeter thick.  There is no restriction on length of the item.


Large Format Scanning Form

Large Format Scanning Policy

The large format scanning service is provided by the Alkek Library’s Government Information unit in support of curriculum and research needs of Texas State University students, faculty, and staff.  Only current Texas State University affiliates are allowed to request large format scanning.

Scanning will be conducted only by Alkek Library staff.

Scanning Limits: Scanning is limited to 5 documents per request.  Requests for the scanning of more than 5 documents must be discussed with a library staff member. 

Turnaround time: Typical scanning requests are filled within two working days (Monday-Friday, 9am-6pm) of submission.

Pickup: Files and original documents must be picked up within one week of notification of scanning completion.  Patron must have valid ID to pick up materials. 

Document Specifications: The scanner is single-sheet feed only.  Items to be scanned must be ≤ 42 inch wide and ≤ 15 millimeter thick.  There is no restriction on length of the item.

Disclaimer: The Alkek Library is not responsible for any damage or loss of materials that might occur during the scanning process or during the time items are held by the library.

Notice warning concerning Copyright restrictions:

The copyright law of the United States (title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.