Texas State Digital Repository Submission Guide

The TXST Digital Repository is the university's open access platform for collecting, sharing, and preserving research and creative works by Texas State faculty, staff, and students. It ensures worldwide visibility and long-term preservation of your work.

• For research data sharing, use the Texas State Dataverse Repository to publish and cite datasets.

• Faculty and Staff: Log in with your TXST NetID and password.
• Students: May submit with approval from a TXST faculty member (e.g., co-author or advisor).
• Other Contributors: Individuals affiliated with TXST-sponsored events, conferences, or journals may qualify. Contact Us to learn more.

The repository accepts a wide range of research and creative works, including:

• Journal articles and manuscripts
• Conference presentations, posters, and proceedings
• Technical reports, briefings, and papers
• Book chapters and reviews
• University and extension publications
• Creative works (art, music, multimedia)
• Photographs, audio, and video recordings

Not accepted: Materials with a short life cycle (e.g., course syllabi, temporary works in progress, or with consistent updates) are typically not included.

Submission Requirements:

• Files must be in, or convertible to, a supported format (PDF preferred).
• Content must not violate copyright laws. The University Libraries can help with copyright questions.
• Abstracts or citations alone are not accepted- full content must be provided.

• Faculty and staff log in using their TXST NetID and password.
• Submitters must agree to a non-exclusive distribution license, allowing TXST to share and preserve the work while retaining all author rights.
• You remain free to publish or share your work elsewhere at any time.

Yes! The University Libraries Digitization Lab can help digitize research materials and collections for inclusion in the Digital Repository or the Special Collections & Archives Digital Collections.

Note: If there are a large number of materials to be digitized and/or these are research works that are part of a grant, there may be fees for time, labor, and supplies. Please consult with us first to determine the costs for any large-scale projects so that it can be reflected before proceeding. Large projects are considered on a case-by-case basis, and we can assist with estimating related costs and time commitments.

Considerations:

• Can the material be unbound for scanning?
• Would you like the materials returned after digitization?

Contact us to explore options: Contact Form

• Authors retain all rights for content posted in the digital repository.
• You can still publish or share your work elsewhere without needing permissions from TXST University Libraries.
• As part of your submission, you'll agree to a non-exclusive license allowing the University Libraries to share, preserve, and migrate your files to newer formats if needed.

Tip: Before publishing, consider negotiating to retain rights for sharing your work in courses or institutional repositories. Learn more: Author Rights and Publishing Agreements Guide

If you're submitting previously published work, check your publishing agreement to see if repository sharing is allowed. Need help? Contact Us

• The AAM is the version accepted after peer review but before publisher formatting.
• Some publishers only allow this version to be shared in repositories.

You can:

• Request it directly from your publisher.
• Use Direct2AAM for tools and instructions on obtaining it.

The TXST Digital Repository is a permanent archive. Submissions should be final, factually accurate, and ready for public access.

• Revisions or Removals: Considered only in exceptional cases. Contact us to discuss options.
• Theses and Dissertations: Cannot be revised or removed, per the Graduate College. Students may contact the Graduate College to request adding an Erratum page: gradcollege@txstate.edu

Yes! The University Libraries provide open access journal hosting through Open Journal Systems (OJS) via our partnership with the Texas Digital Library consortium.

Learn more: Digital Publishing with the University Libraries