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Research and Scholarship Repository

Institutional Repository for Texas State University

What is the Research and Scholarship Repository?

The Research and Scholarship Repository serves as the university's institutional repository and is a collection to showcase the expertise in research among our university community. The institutional repository centralizes, preserves, and makes accessible research outputs including publications, presentations, posters, reports, theses and dissertations, and other works created by our Texas State community. It is a professionally maintained archive that gives the university’s intellectual and creative output increased visibility and accessibility over time.

In addition to the institutional repository, the Texas State Dataverse Repository provides a platform for publishing and sharing research datasets for data management best practices and meeting grant funding and publisher requirements.

Who can submit content to the institutional repository?

  • Texas State University faculty and staff
  • Any Texas State University Department, School, Center, or Institute
  • Texas State University students, with authorization from a Texas State University faculty member, such as their co-author or advisor.
  • Other individuals affiliated with Texas State University (e.g. contributors to Texas State sponsored conferences, journals, or special events) may qualify to contribute. Contact us for more information:

What is an appropriate submission?

The Research and Scholarship Repository showcases and provides access to a variety of research and scholarly work including articles, academic posters, presentations, book reviews, books, chapters, reports, artwork, proceedings, photographs, audio/video recordings, etc. Materials with a short life cycle (such as most syllabi) are typically not added to the institutional repository. Appropriate content will be posted in the repository as long as:

  • It is in (or can be converted to) a technically feasible file format, such as a PDF.
  • It does not infringe upon anyone else’s copyright (the University Libraries can help authors with copyright compliance issues.

In general, University Scholarship does not accommodate the posting of bibliographic citations or abstracts alone, without the referenced paper or work. However, exceptions may be considered on a case-by-case basis.

How does the submission process work?

Texas State University faculty and staff are encouraged to share their research works in the Research and Scholarship Repository. Current faculty and staff can login with their NetID and password to begin a submission, or can use the Quick Submit Form (below) to send content directly to our staff to upload.

In order for us to reproduce, translate and distribute your submission worldwide, authors must agree to a non-exclusive distribution license for each item. You will retain your existing rights to your work, and may submit the work to publishers or other repositories without permission from Texas State University.

I have items in print. Can those be digitized?

Typically, yes. The University Libraries Digitization Lab offers digitization for research materials and collections to be made available in the Research and Scholarship Repository, or available in our special collections and archives. Your original content, from paper documents to books, photographs, and audio/visual, will be digitized consistently and accurately for access and preservation. Some considerations:

  • Can the print material be unbound?
  • Would you like the material returned to you once digitized?

Depending on the material type and project, we'll work with you to determine the best options for digitization. For more information or to get started, contact us:

What about copyright?

Authors retain their rights for all content posted in the institutional repository. Authors are free to also make their work available on other websites or formally publish their work without permission from the University. As part of the submission process, authors must agree to a non-exclusive distribution license that gives the University Libraries permission to post the material openly on the web and to take the necessary steps to index and preserve the material, including later conversion of the file(s) into a different format if the existing file format becomes obsolete.

Before you publish, we encourage you to negotiate to retain certain rights to your work including sharing in a course or an institutional repository. See the Authors Rights and Publishing Agreements guide (linked below) for more information. 

If submitting previously published works, it may be necessary to review agreement terms made with the publisher or seek permission, if rights have been surrendered. We're happy to help and contact us:

How can I locate the Author Accepted Manuscript (post-print) version to include in the repository?

Some publishers will allow only the author accepted manuscript version of a publication to be included in an institutional repository. This is the version that has been reviewed and accepted, but is not the final PDF with typesetting and logos. Direct2AAM offers guides and a simple set of instructions to find your Author Accepted Manuscripts, or you can contact your publisher to request a copy of that version.

Can I revise or remove content I've deposited in the repository?

The Research and Scholarship Repository has been established as a permanent archive and items are intended to be in their final form. Authors or editors of works should ensure that the works they submit are factually accurate and ready for public dissemination and that they have the right to make them publicly available.

Once the material is online and publicly indexed in search engines, it is difficult to fully remove or revise. We will work with you on a case-by-case basis to determine next steps if there is justification for revisions or removal. Contact us:

Theses and Dissertations:

Theses and dissertations cannot be revised or removed per the Graduate Catalog (no exceptions). Students may contact the Graduate College to discuss options for adding an Erratum page.

Is there a service to host an online journal?

Yes. Texas State University Libraries offers open access journal hosting using Open Journal Systems (OJS) through our membership in the Texas Digital Library consortium. More information is available through our Digital Publishing Services page.