The Research and Scholarship Repository serves as the university's institutional repository and is a collection to showcase the expertise in research among our university community. The institutional repository centralizes, preserves, and makes accessible research outputs including publications, presentations, posters, reports, theses and dissertations, and other works created by our Texas State community. It is a professionally maintained archive that gives the university’s intellectual and creative output increased visibility and accessibility over time.
In addition to the institutional repository, the Texas State Dataverse Repository provides a platform for publishing and sharing research datasets for data management best practices and meeting grant funding and publisher requirements.
The Research and Scholarship Repository showcases and provides access to a variety of research and scholarly work including articles, academic posters, presentations, book reviews, books, chapters, reports, artwork, proceedings, photographs, audio/video recordings, etc. Materials with a short life cycle (such as most syllabi) are typically not added to the institutional repository. Appropriate content will be posted in the repository as long as:
In general, University Scholarship does not accommodate the posting of bibliographic citations or abstracts alone, without the referenced paper or work. However, exceptions may be considered on a case-by-case basis.
Texas State University faculty and staff are encouraged to share their research works in the Research and Scholarship Repository. Current faculty and staff can login with their NetID and password to begin a submission, or can use the Quick Submit Form (below) to send content directly to our staff to upload.
In order for us to reproduce, translate and distribute your submission worldwide, authors must agree to a non-exclusive distribution license for each item. You will retain your existing rights to your work, and may submit the work to publishers or other repositories without permission from Texas State University.
Typically, yes. The University Libraries Digitization Lab offers digitization for research materials and collections to be made available in the Research and Scholarship Repository, or available in our special collections and archives. Your original content, from paper documents to books, photographs, and audio/visual, will be digitized consistently and accurately for access and preservation. Some considerations:
Authors retain their rights for all content posted in the institutional repository. Authors are free to also make their work available on other websites or formally publish their work without permission from the University. As part of the submission process, authors must agree to a non-exclusive distribution license that gives the University Libraries permission to post the material openly on the web and to take the necessary steps to index and preserve the material, including later conversion of the file(s) into a different format if the existing file format becomes obsolete.
Before you publish, we encourage you to negotiate to retain certain rights to your work including sharing in a course or an institutional repository. See the Authors Rights and Publishing Agreements guide (linked below) for more information.
If submitting previously published works, it may be necessary to review agreement terms made with the publisher or seek permission, if rights have been surrendered. We're happy to help and contact us: UL-RDS@txstate.edu
Some publishers will allow only the author accepted manuscript version of a publication to be included in an institutional repository. This is the version that has been reviewed and accepted, but is not the final PDF with typesetting and logos. Direct2AAM offers guides and a simple set of instructions to find your Author Accepted Manuscripts, or you can contact your publisher to request a copy of that version.
The Research and Scholarship Repository has been established as a permanent archive and items are intended to be in their final form. Authors or editors of works should ensure that the works they submit are factually accurate and ready for public dissemination and that they have the right to make them publicly available.
Once the material is online and publicly indexed in search engines, it is difficult to fully remove or revise. We will work with you on a case-by-case basis to determine next steps if there is justification for revisions or removal. Contact us: UL-RDS@txstate.edu
Yes. Texas State University Libraries offers open access journal hosting using Open Journal Systems (OJS) through our membership in the Texas Digital Library consortium. More information is available through our Digital Publishing Services page.