Digital Repository Submission Guide

The Texas State University Digital Repository is your place to share, preserve, and showcase your scholarly and creative work with a global audience. Whether you're a faculty member, staff, or student, this platform helps increase the visibility and long-term impact of your work.

• Reach a Global Audience: Make your work discoverable by researchers, students, and the public worldwide.
• Preserve Your Work: Ensure your research and creative projects are safely stored for the long term.
• Increase Impact: Open access sharing can lead to more citations, collaborations, and recognition.
• Meet Funding Requirements: Satisfy open access and data sharing mandates from funders.

• Faculty and staff
• Graduate and doctoral students (with a faculty sponsor and approval)
• Undergraduate students (with a faculty sponsor and approval)

Note:

• Theses and dissertations are submitted through the Vireo Submission System.
• Undergraduate Honors Capstone Projects are also submitted via Vireo.
• Datasets should be submitted to the Texas State Dataverse Repository.

• Research articles and conference papers
• Creative works (art, music, multimedia)
• Presentations, posters, and reports
• Other scholarly research and creative materials

Prepare Your Files Before Submission

Before starting the submission process, take a few moments to ensure your files are ready:

• Finalize Your Document or Project Files
  • Submit the final, polished version of your work.
• Gather Any Supporting Materials
  • Include related files such as appendices, images, or multimedia components.
• Confirm Permissions for All Content
  • Ensure you have the right to share your work, including any third-party materials (images, music, video, or other media).
  • Note: Published materials may be subject to publisher copyright restrictions.

Tip: Before signing a publishing agreement, check whether you can share your work in the repository. Visit our Content Types and Publication Versions page for guidance on which versions are eligible for sharing.

Have questions? Contact us for help at any stage of the process.

• Go to the TXST Digital Repository homepage.
• Click on Log in link in the top right corner.
• Select Log in with Shibboleth and using your TXST NetID and password.

• Click on the [+] Plus Symbol in the left-side navigation menu.
• Select Item under the New Submission menu.

• Select the appropriate collection for your work (e.g., College of Engineering, College of Liberal Arts).
• You can type a word in the search box to generate the potential collection you are looking for to submit your new item.
• Note: Collections are at the top-level and for faculty publications, these are organized by College. The specific department(s) for each affiliated author will be added during the review by Repository Staff to ensure accuracy and for more detailed searching.

• Complete the form with details such as title, author(s), abstract, keywords, format.
• For fields that allow for more than one entry (e.g., author, keywords) you can click the [+] Plus Add More button below the field to add additional entries.

We can also assist if you select an incorrect collection and need to move that to the appropriate collection: Contact Us Form

• Upload your main file (PDF, MP4, etc.).
• Add any supplementary files if application.
• You can drag and drop your files to upload.

• You retain copyright and the license agreement confirms that the materials will be made available in the Texas State Digital Repository.

• Review your information.
• Submit your work - you're all set!
• Submissions will be reviewed by Repository Staff and you will receive a confirmation email with the permanent link once your submission is online.

Need help or have questions? Contact Us for assistance at any point!