Content Types and Publication Versions Guide
This guide will help you understand what types of work you can share through the Texas State Digital Repository, which versions are eligible for submission, and how to protect your rights as an author.
Types of Material You Can Submit
The repository hosts a wide range of scholarly and creative works- both published and unpublished- by current and emeritus TXST faculty, staff, and students.
Common Content Types:
- Journal articles and manuscripts
- Conference proceedings, presentations, and posters
- Technical reports, briefings, and papers
- Book chapters
- University and extension publications
- Creative components (e.g., performances, exhibits)
- Images, audio, and video files
Note:
- Graduate Theses and Dissertations are submitted through Vireo.
- Undergraduate Honors Capstone Projects are also submitted via Vireo.
- Datasets should be submitted to the Texas State Dataverse Repository.
Supported File Formats: PDF, Word, Excel, PowerPoint, JPEG, MPEG, and many others.
Which version of a work to include
The version of your work that can be made publicly available depends on the publisher's policies.
- In most cases, you can submit the Author Accepted Manuscript (AAM) - This is the final version after peer review but before the publisher's formatting and branding.
- Some publishers also permit sharing the Final Published PDF (the fully formatted, typeset version).
Tip: Before submitting, check your publisher's policies and your publishing agreement. Learn more in our Author Rights and Publishing Agreements Guide.
Publication Versions Explained
| Version | Description |
|---|---|
| Author's Original / Pre-Print | Your version before peer review or editorial changes. |
| Author's Accepted Manuscript (AAM) / Post-Print | The version after peer review and revisions, but before the publisher's formatting and branding. |
| Publisher's Version / Final PDF | The fully edited, formatted, and published version, including publisher's logos and typesetting. |
The diagram below shows the different versions of a publication produced during the publication process:
Why Save Your Author Accepted Manuscript (AAM)?
Saving your Author Accepted Manuscript (AAM) makes it easier to share your work legally and openly after publication.
If you don'e have a copy of your AAM, you can:
- Contact your publisher directly.
- Visit Direct2AAM for instructions on how to obtain it.
Tip: Deposit your AAM in the repository as soon as possible after publication to increase the visibility and long-term accessibility of your work.
Know Your Rights: Authors Rights and Addendums
Before signing a publishing agreement, consider using an Author Addendum to retain important rights, including:
- Sharing your work with colleagues and students.
- Depositing your work in the Texas State Digital Repository.
- Reusing elements of your work in future publications or projects.
Important Note:
- Negotiating your rights does not affect a publisher's decision to publish your work.
- Even if a publisher declines an addendum, you are the copyright holder until you formally transfer those rights.
- Knowing your rights upfront ensure you have options for sharing and preserving your work after publication.
Learn more about your rights and download the SPARC Author Addendum.