Skip to Main Content

Research and Scholarship Repository

Institutional Repository for Texas State University

Submission Types

The Research and Scholarship Repository showcases the research and scholarship of our university. Scholarly materials include, but are not limited to, articles, presentations, posters, reports, reviews, book chapters, podcasts, music, artwork, interviews, and more. The institutional repository also houses theses and dissertations, capstones, and directed research work across disciplines.

The repository recognizes and manages a large number of file format and mime types. PDF, Word, XLS, PPT, JPEG, and MPEG are some of the most common.

Guidelines for Submissions

The general guidelines for submissions are:

  • The work must be contributed in digital format (e.g., PDF, Word, PPT). NOTE: If you have print materials or other formats you are interested in submitting, the University Libraries Digitization Lab may be able to help. Contact us for more information and to discuss
  • The content should be complete and no further updates will be required.
  • The author/owner must have sufficient authority and be willing to grant the University Libraries the right to distribute and preserve it.
  • Content may in some circumstances be closed access only and/or embargoed for a specific length of time. This will be discussed on a case-by-case basis and please contact us for more information

Use guidelines

  • Works in the institutional repository are freely available for access, printing, and download only for non-commercial or private research.

Contact our team:

Examples of Submission Types

  • Journal articles
  • Books or chapters
  • Conference presentations or posters
  • Multimedia files (e.g., videos, podcasts)
  • Graduate theses or dissertations
  • Capstones or Directed Research Projects
  • Working papers
  • Reports
  • Newsletters
  • Journal series
  • Conference proceedings

Which version of a work to include

The full-text version of a publication that can be made available in the Research and Scholarship Repository depends on the publisher's policies. In most cases, the publisher permits the Author Accepted Manuscript (AAM) version to be included in the repository. Many publishers will also permit posting the final Published PDF version. You may need to negotiate your author rights before signing your publishing agreement. For more information, see our guide:

The diagram below shows the different versions of a publication produced during the publication process:

infographic depicting versions of work from pre-print submission to author accepted and reviewed manuscript version


Definitions: Publication Versions

Author's Original / Pre-Print is the version of the article before peer-review or editing, as submitted by the author(s) to the journal.

Author's Accepted Manuscript / Post-Print is the version of the article accepted for publication including all changes made as a result of the peer-review process but excluding the publisher typesetting and logos.

Publisher's Version / Final PDF is the reviewed, edited, formatted and typeset version of the article, including any tagging, indexing and other enhancements by the publisher.

Author Accepted Manuscript

In general, we recommend saving a copy of your Author Accepted Manuscript, or depositing a copy in the Research and Scholarship Repository at the time of publication.

If you need to obtain a copy of your Author Accepted Manuscript, contact your publisher or visit the Direct2AAM site for instructions:

Authors Rights and Addendums

Before you sign your publishing agreement, you can also include an Author Addendum to be sure that you retain certain rights such as distributing your publication to colleagues or students and including in the TXST Research and Scholarship Repository. 

Negotiating the rights to access and sharing does not impact the overall decision by the publisher. It is an opportunity to negotiate upfront how you would like to use your work after it is published. A publisher can choose to decline the author addendum, and you can still publish your work, but it does help to know your rights and that you are the copyright holder until you transfer those rights, with the ability to negotiate.